Overview
Zapfloor builds software for coworking space operators and flexible workspace providers. The platform covers booking, member management, billing, access control integration, and reporting. The company claims to be the leading workspace management platform in Europe.
The coworking and flexible workspace market expanded rapidly before contracting in 2020 and then recovering post-pandemic. Zapfloor is positioned to benefit from the structural shift toward hybrid working, which sustains demand for flexible workspace infrastructure.
Key people
In the news
- Feature update alert! ⚡️ We rebuilt Zapfloor's reporting from the ground up. What changes for you: - Reports that used to take seconds now load almost instantly - Hit 'Update reports' and you get the latest data, with a timestamp showing when it last refreshed - The new architecture handles growing data volumes without slowing down Want to see the new reporting hub in action? Get in touch with our team via https://lnkd.in/eXmwwbGx. #proptech #workspacemanagement #productupdate
- Most desk booking policies get ignored within a few weeks. Not because employees don't care, because the policy makes the wrong thing easy. A few patterns we keep seeing in hybrid teams that actually stick with their policy: → Shorter booking windows (7–14 days) beat 30-day ones. Long windows just create "just in case" bookings nobody remembers to cancel. → Cancelling has to be easier than not showing up. One tap, or it doesn't happen. → No-shows get handled by the system: reminders, check-ins, auto-release, not by chasing people
- Still chasing spreadsheets to figure out who's in the office on Tuesday? This week's Feature of the Week: Desk Booking Policies on Zapfloor 🎯 Set the rules once, and let the system do the coordinating: 🔹 Personalised policies per team or department 🔹 Office-day targets and weekly schedules 🔹 Caps on how many days someone can book per week 🔹 Approval rules for controlled, compliant access 🔹 Recurring bookings. Plan a whole week in one go, adjust any single day in seconds No more re-booking the same desk every Monday. No more
- POV: The meeting room booking said "yes" to two different people. We fixed it. You're welcome. Want to learn how? Get in touch with our team via https://lnkd.in/eZZBbP4P. #zapfloor #workspacemanagementsoftware #meetingroombookings #doublebookings
- FEATURE OF THE WEEK ALERT! 📣Every week, we're putting a feature in the spotlight. First up: meeting room buffer time. Few things are more frustrating than walking into a meeting room that hasn't been reset from the last booking. That's why Zapfloor lets operators add buffer time between bookings, so the room is always back in order before the next meeting starts. A great example is Oh! Ondernemershuis Mechelen, who use this feature to make sure every room is presented to the same high standard, every time. Discover the feature
- What were the main challenges you faced before using Zapfloor?” We put the question to Shani from Brain Embassy Antwerp. 🏢 From handling daily package deliveries to streamlining complex invoicing, Zapfloor gave them a single, unified tool to cover it all. Want to see how Brain Embassy transformed their workspace management? 🎬 Watch the full success story here: https://lnkd.in/e4q7xPhM #workspacemanagement #multitenant #customersuccess #BrainEmbassy
- Most offices are only 53% utilised. 🧐 Yet companies set targets of 76–85%. That gap is costing facility and property managers millions in wasted rent, energy, and resources. Every single year. Workspace management software exists to close it. But with dozens of platforms on the market, knowing what to look for (and what to avoid) isn't always obvious. That's why we put together a complete guide. Whether you're evaluating your first platform or reconsidering your current one, this is the starting point. 👉 Read the full guide:
Alumni
Thomas CelenFounder
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